Municipal payroll registration for remote hires
Hired one remote employee in a new state?
HireTaxNexus turns a work city and employer HQ into a first-pass payroll registration playbook: state withholding, SUI, workers' comp, Ohio RITA/CCA, and Pennsylvania Act 32 local checks.
15 days
Ohio employer withholding registration can be due within 15 days of liability.
477 RITA
RITA snapshot includes municipalities and special districts from the official member page.
Act 32
Pennsylvania local EIT/LST depends on work and resident PSD codes.
Remote hire lookup
Where will the employee actually work?
This is an orientation tool. Confirm filings, rates, deadlines, and nexus facts with the agency or advisor before registering.
Playbook preview
Ohio: Cleveland
State withholding
Ohio Department of Taxation
Form/account: Form IT-1 / OH|TAX eServices
Action: Register for employer and school-district withholding.
Unemployment
Ohio Department of Job and Family Services
Form/account: JFS employer account / Report to Determine Liability
Action: Register for unemployment contributions.
Municipal withholding
RITA, CCA, or direct municipality
Form/account: RITA Form 48 or CCA/direct municipal registration
Action: Resolve work municipality and administrator.
Workers' comp
Ohio Bureau of Workers' Compensation
Form/account: BWC employer coverage
Action: Confirm coverage under the state fund.
Municipal hit: CCA - Central Collection Agency
CCA administers municipal income-tax collection for this Ohio municipality or special district.
Reciprocity and comp flags
Ohio reciprocity commonly matters with Indiana, Kentucky, Michigan, Pennsylvania, and West Virginia.
Ohio uses a state-fund workers' compensation system; employers with Ohio employees generally need BWC setup.
PDF checkout: $29 per work state.
State accounts
DOR withholding, unemployment, and payroll account setup per work state.
Municipal depth
RITA/CCA snapshots for Ohio and Act 32 PSD workflow for Pennsylvania.
Paid next step
$29 PDF for the owner/bookkeeper, plus partner referral when they want done-for-you filing.
Done-for-you registration is the monetization rail.
When the playbook looks messy, route the lead.
Referral clicks are tracked as GA4 monetization events. Partner URLs stay server-configurable until the actual partner IDs are approved.